BioNexus Labs — Events Coordination
DCGI Approval Celebration — Attendance Register & Activity Log
Ref: BNL-EVENTS/2025/0507-DCGI  |  Conference Suite, Ground Floor  |  7 May 2025, 18:30 – 23:00  |  Forensic copy (BNL-W/2025/0508)
EventDCGI NX-7 Approval Celebration — Staff, Investors & Partners
VenueBioNexus Labs Conference Suite, Ground Floor (separate wing from Lab Blocks)
Organised ByBNL Admin / HR — Ms. Sumathi Pillai
Total Attendees47 (staff: 38; external guests: 9)

This register and log was maintained by the events coordinator Ms. Sumathi Pillai at the entrance to the Conference Suite on the evening of 7 May 2025. Attendees signed in on arrival; the log also includes observations noted by Ms. Pillai and voluntary witness statements collected by police on 8 May.

Key Personnel — Attendance Summary

NameSign-In TimeLast Observed at EventSign-Out / DepartureSource
Kavitha Nair18:35Approx. 21:00 (group photo — see below)Not signed out (no sign-out system)Register + witness statements
Ravi Teja18:4222:58 (last recorded observation)Departed ~23:05 per his own statementRegister + CCTV + 12 witness statements
Harish Goud20:18 (visitor sign-in)Approx. 21:40 (departing, confirmed by 3 witnesses)~21:45 (consistent with vehicle CCTV)Register + witness statements
Sanjay Mehta19:47Approx. 20:15 — "had to make a call, stepped out, never returned" (Ms. Pillai's note)~20:20 (consistent with badge log + vehicle CCTV)Register + Ms. Pillai
Dr. Anil ReddyNot signed inNot observed at event—Register + witness consensus
Dr. Priyanka RaoNot signed inNot observed at event—Register + witness consensus

Group Photograph Log (Events Coordinator Note)

TimeOccasionIndividuals Confirmed in Photo
19:00Toast with champagne — small groupKavitha Nair, Ravi Teja, Harish Goud (late arrival noted), and 6 senior staff
21:00Official group photo — full eventKavitha Nair (confirmed, front row), Ravi Teja (confirmed), Harish Goud (confirmed), Sanjay Mehta (not present — had already departed). 39 of 47 attendees in frame.
22:00Informal group photoRavi Teja (confirmed), 14 staff members. Kavitha Nair not in frame. Harish Goud not in frame (already departed).
22:45Late-night informal — smaller groupRavi Teja (confirmed), 8 staff members
Ms. Sumathi Pillai's note (added 21:05): "Kavitha ma'am left the party after the group photo at 9 PM. I assumed she had gone to her office — she said something about a few emails. I did not see her return. When I packed up at 11:15 PM I was told Dr. Reddy had been found. I don't know when Kavitha ma'am left the building."

Ravi Teja — Witness Verification Summary

Twelve named witness statements and three separate camera angles from the Conference Suite CCTV confirm Ravi Teja was continuously present in the Conference Suite from 18:42 to approximately 22:58. His presence is confirmed at the 21:00 group photo, the 22:00 informal photo, and the 22:45 late-night group. His badge log (AP-04 Block B exit at 22:04, AP-02 Main exit at 22:06) is consistent with departing immediately after the 22:00 photograph. Ms. Pillai's own statement confirms he was the last of the senior staff to leave.

Conference Suite CCTV system note: The Conference Suite is in a separate wing from all Lab Blocks. It is not possible to access Lab Block B or C from the Conference Suite without exiting through the main lobby (AP-01/AP-02) or the internal lab wing corridor (requires Level 1 badge). Conference Suite attendees who are not Level 1 badge holders cannot access lab areas without escort.
BNL Events — Forensic Copy (BNL-W/2025/0508)
Register maintained by: Ms. Sumathi Pillai, BNL Admin & Events
Collected by: S/I K. Parthasarathy, HFSL Hyderabad  |  8 May 2025, 09:30 IST